Detalle de la Oferta

Descripción de la Oferta

About the Role: CBS Bilingual Secretary (6-Month Contract)

Are you a highly organized and proactive professional who loves making things happen? At Colgate Business Services, we're looking for an CBS Bilingual Secreatry to be the operational heart of our office for a 6-month period. This is a great opportunity to join our team and make an immediate impact. In this role, you'll be the go-to person who keeps everything running smoothly for our leadership team and our entire office, from managing daily tasks to organizing great events.

This is a dynamic position where you'll use your skills to handle a wide range of responsibilities, ensuring our leaders can focus on their priorities and our employees feel connected and supported. You'll be the one who makes a real difference every day.



What You'll Do:


Support Our Leadership: Provide crucial administrative support to our Directors and offer guidance to managers and team members as needed. You'll be a key resource, helping everyone navigate company policies and procedures.

Handle Travel Logistics: Coordinate all travel and transportation arrangements for our CBS MX Leadership team and visitors, including booking flights, hotels, and car services.

Manage Financial Processes: Be the first point of contact for financial systems like ARIBA, expense reports, and travel requests. You'll also create and monitor purchase orders and reconcile any discrepancies.

Coordinate Events: Plan, coordinate, and execute a variety of site-wide events and celebrations, such as holiday gatherings, team meetings, forums, and town halls. You'll also handle internal communications to keep everyone informed.

Help New Employees: Play a key role in the new employee orientation process, assisting with IT requests and preparing welcome kits to ensure they have a great start.

Assist Our Expats and Visitors: Serve as the point person for international visitors and expats, helping with everything from housing and banking to vehicle assignments and personal documentation.

Keep the Office Running: Manage daily office needs, including coordinating vehicle maintenance for the leadership team and ensuring office and coffee station supplies are well-stocked.



What You'll Bring:


A Bachelor's Degree with 3+ years of experience supporting senior management.

Excellent communication skills in both written and spoken English.

Strong organizational skills and an exceptional eye for detail and accuracy.

A proven ability to plan and organize group activities and events.

The ability to handle confidential and sensitive information with professionalism.

A proactive and flexible mindset to manage multiple priorities and work well under pressure.

Preferred experience with systems like SAP, CONCUR, or ARIBA.

Experiencia Requerida

Educación Superior

Lenguajes