Detalle de la Oferta

Descripción de la Oferta

Colgate-Palmolive is pleased to invite applications for the Administrative Assistant position reporting into the VP
and General Manager for the Central America region. This role will primarily support the VP & GM and also support extended members of the Leadership Team (Finance & HR), with general administrative duties such as
meeting planning, reporting, events and travel.

The Administrative Assistant will provide support to the VP and General Management, Finance Director and Human Resources Director by solving daily administrative tasks at a practical level in accordance with internal policies and procedures, serving as a link between the executive and other related departments and countries.

The position requires the individual to demonstrate a high level of initiative, good judgment and the ability to handle confidential information in a good way. This role is recognized across the Company as an expert in the administrative field.

Essential Functions
- Calendar and Agendas
- Coordinates the Master calendar for the GM and the whole organization
- Coordinates the agenda and calendar of the GM
- Tracks and coordinates calendars for one or more individuals and schedules meetings

Meetings
- Provide administrative support for on site meetings to include meeting planning & logistical
- coordination with people from multiple locations and/or functions.
- Provide meeting planning and logistical coordination for committees that VP & GM lead.
- Provides comprehensive administrative support before, during, and after large conference meetings.
- Frequently coordinates meetings with people from multiple locations for off-site meetings.
- May be required to be physically present to provide administrative assistance at off-site meetings.
- Adept at coordinating meetings using new technologies and is a power-user and training resource for new meeting technologies – video/audit/net conferencing.
- Troubleshoots equipment issues in conference rooms prior to and during any meetings and knows who to contact for technical assistance.

Communications
- Communicate clearly and effectively in verbal, written and electronic media
- Initiates and composes both routine (schedules, letters, memos, e-mails) and non-routine correspondence (surveys, minutes, project plans, announcements and continuous improvement ideas) with significant narrative
- Creates and/or edit presentations including formats, layouts, and content with attention to details and minimal supervision - Influences presentation approach and plays a significant role in the development of the final "product" for department members
Independently responds to and follow-ups on request for information based upon acquired knowledge of department/area
- Shares sensitive information with discretion and keeps others informed within department
- Scanning/copying documents are done correctly for distribution

Reports & analytics
- Compiles reports and/or information from internal/external sources which require research and knowledge of the organization (e.g. extracting information from intranet/internet to obtain relevant data for the department).

Travel
Administration of Cytric Travel & Expense platform, users and other requirements
Frequently arranges international travel and coordinates travel arrangements for multiple individuals.
Independently prepares travel itineraries

Essential Functions
- Prepares travel expense reports for VP and General Manager, Finance Director and HR Director on
time and with minimal supervision
- Manage visa and other legal documents from the VP & GM

Other
Manages multiple projects and events as needed by the VP and General Manager, Finance Director and HR Director.
Supports the VP and GM (usually an expat) in his/her personal needs, including family needs, related to living and working in Guatemala.
Takes initiative to simplify systems and processes to eliminate unnecessary work.
Creates and uses informal networks to gain support and get things.

Experiencia Requerida

Educación Superior